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HMC (the Headmasters' and Headmistresses' Conference) is a professional Association of heads of the world's leading independent schools.

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Absence Request and Medicine Permission Forms

Leave of Absence Requests

The information below is for parents of pupils currently in the College.

For absences known in advance:
If there is an appointment that cannot be arranged outside of school hours, please email the Form Tutor before the day of absence to enable them to record it as an Authorised Absence. If this is not a medical appointment, please ask your child’s Head of Section to Authorise absences. Heads of Section should evaluate the overall progress and educational best interests of each child before Authorising absence, and for this they need clear information from parents. Please download, complete and return the Application for Leave of Absence form which is available below and which you should submit to the relevant Head(s) of Section by email or as hard copy.

For absences not known in advance (generally for medical reasons):
To report your child absent on the day, please telephone the new direct line for pupil absence 020 8955 8937 and leave a message, naming your child, the date, their form and the reason for the absence by 9:00 am. If neither of these things is done, staff from the College Office will try to contact you on the day, but if we cannot reach you, then the absence will be recorded as Unauthorized. 


Preparatory Leave of Absence Form
Senior Leave of Absence Form 


Medicine Permission (for Prep School Parents)

Please complete and return the form below along with the medication to the First Aid office in the event that your child requires medication during the school day.

Medicine Permission Form